The management of work teams is an aspect that today’s companies have been innovating to take advantage of technology and boost productivity and, at the same time, promote the comfort of their collaborators. In the midst of this evolution, the Home Office has emerged as an exceptional alternative. Jesus Cardenas Mar 23, 20 | 11 min read home office guide Remote work or, Cayman Islands WhatsApp Number List literally translating, “home office”, means being able to perform professional and work tasks from an alternative place to an office, such as home, a cafe, a coworking space, among others. Thanks to the context that digital transformation provides, from large companies to SMEs have reflected on the fact that remote work is an option that their workers want to have.
In fact, Owl Labs surveyed more than 1,200 American employees, ages 22-65, and they found some really cool things:62% work remotely, even partially; 22% feel more comfortable with their work; 79% are more productive and more focused; 78% experience less stress while working. This shows that, working from home, in a coworking space or, even from a public place with an Internet connection, people feel better and with greater loyalty towards their employers or companies. Then we will teach you below, the risks, best practices, control and benefit factors that the Home Office has, both for managers and analysts of the Marketing segment and others. What do the Home Office statistics say? To be very clear about the level of relevance that this movement has, it is necessary to see some of the results in countries that are leaders in innovation, such as the United States. According to Global Workplace Analytics, about 3.4% of workers in this country work from home at least 3 days a week;44% say that part of their team works remotely in a total way;since 2010, the number of people who work remotely increased 400% ;if they could choose, 99% of the workers would choose the Home Office even partially for the rest of their working life;72% of professionals agree that job flexibility, such as the Home Office, will be very important in HR recruitment ;77% of employees say they are more productive when they work from home;23% of telecommuters say they spend more hours working from home.
All these data show that the Home Office is a positive response for those companies that are not afraid of innovation and being disruptive in order to achieve more productivity. Advantages and disadvantages of the Home Office At this point, you will have already seen that the Home Office, despite being beneficial for a company, also has important challenges that you must know how to handle in order to achieve productivity. Below we will clearly show you the benefits and risks of this movement: Advantages Flexibility This factor exists because projects are established instead of schedules, and it is the employee’s organization that determines success. Savings with overhead costs Since the collaborators should not be present in an office, which allows lowering costs such as electricity, water, Internet, among others. Better quality of life for professionals When each member can plan their meals and cook them with greater peace of mind, they will also have more time to exercise, which prevents the onset of illnesses. Lower stress level Due to traffic congestion, public transport, unforeseen events on the road, favoring the tranquility of each member. Disadvantages Geographical distance between professionals This can lead to delays in some processes, either due to lack of internet or power failures, and can negatively affect work flow.
The threat of procrastination Outside of a regulated and delimited environment, such as an office, where you are constantly being managed by a supervisor, it is very easy to put off work tasks or get distracted between projects. One way to avoid this problem is to assign each worker daily or weekly goals that they must meet, regardless of the rigid schedule in which they do it. Beyond trust, this type of management provides a more agile flow of tasks that benefits all parties. Possible distractions Not having bosses or supervisors means that the results depend on each individual. In addition, being at home can cause housework to rob the team of productive hours. Establishing a recommended work structure, to take advantage of the most productive schedules of your team, or of each individual, is an excellent idea. In addition, sharing a daily to-do list will alert your team to the most important things to solve. Communication deficiencies On the other hand, by not being face to face with each professional, communication can deteriorate. In order not to fall into this problem, it is essential to establish from the beginning of the Home Office what is expected to be achieved during the day. Also, having daily and weekly progress reports will help you see the progress and problems during this modality.
As you can see, for remote work to work and benefit your company and its employees, it is necessary to monitor progress. At the same time, it is key that you recommend a work methodology where they prioritize their professional work over home work in productive hours. Home office for managers: how to manage remote teams Understanding that the productivity of remote work is measured in the fulfillment of tasks and projects, beyond schedules, certain parameters can be applied together to further increase the efficiency of your team, for example:Pick the right professionals Not everyone can be productive outside of the office, which is why choosing the people who have proven to be the most independent and focused is an excellent idea. Also, it is key to ensure that each of those elected has the necessary tools at home or in the place they decide to work is crucial. In case they need sensitive data that cannot leave the company or depend on face-to-face interaction with other colleagues, it is advisable to follow the work in a traditional way. Propose weekly meetings Having constant contact with the team that is in Home Office is a way to exchange relevant information and be aware of their progress.
In each of them, for example, they can share their tasks for the week, the problems they have had and how they have overcome them. This can be at the beginning of each week, or at the end of it. So you can manage projects and resources to fulfill your responsibilities and ensure productivity. Manage tasks A basic of corporate leadership is to make sure that each member of the team is working and will be able to fulfill their responsibilities. Accompanying the development of each stage is essential, for this, you can use software – which we will talk about later – that allows you to see in real time the progress and problems that have been generated during the day. In this way you will be able to carry out an orderly and genuine management of the productivity of your team in Home Office, without having to be “on top” of each one, which can be counterproductive, since it hinders their work and makes them notice that you do not trust their skills and discipline.
Set firm deadlines Ensuring the fulfillment of projects and tasks, within the stipulated hours or days, is essential for productivity within the Home Office. Each action, task or project has a due date, in the middle of which, if required, meetings can be held to check progress or drafts or proposals must be delivered to ensure progress. Accompany the presence in each meeting By not being in the same physical environment, a bit of synergy may be lost. That is why it is necessary for all parties involved in a project to communicate periodically, exchange their information and be aware of the general status. Establishing as a rule, the presence in morning meetings or at the end of the day is crucial so that you can monitor the reality of your company’s work. As each company is different, the important thing is that you identify those crucial points for the operation of your business, transmit it to the team and stipulate the rules during remote work.
It is key to keep all this in mind to take the necessary measures and resources for the Home Office to function and be productive. Do you know what tools and objects you need? Keep reading! Best communication tools in Home Office However, when each member is at home, in a hotel, airport or a cafe, separately, it is necessary to have communication tools that allow the fluidity of work and facilitate the delivery of their tasks. Next, the most popular and functional ones. Slack This application allows each member to communicate instantly with their colleagues and superiors. In addition, you can create channels for a specific topic and replace work conversations so that each interaction is recorded. During the Home Office, you will have to maintain constant and direct contact with each member of your team, whether to keep up with progress, to answer quick questions or to delegate more tasks. Likewise, Slack offers the possibility of making video calls between several people, which greatly facilitates communication when making reports or defining new strategies in a group.